Privacy Policy

Last updated: 29 September 2026

Identity and Role of the Data Controller

stagevibezo acts as the data controller for the personal data processed through this website. We are responsible for determining the purposes and means of processing your personal data in connection with our stage production resources focused on atmosphere and performance flow including lighting mood camera movement sound cues and smooth workflows for live shows. Our registered address is 46-48 Stour Street, Birmingham, B18 7AJ, United Kingdom and we can be contacted at [email protected].

Scope of This Notice and Who It Covers

This privacy policy applies to all visitors users and customers who access or interact with our website services and resources. It covers individuals in the United Kingdom and explains how we handle personal data collected when you browse our site submit forms or engage with our commercial offerings. The notice does not apply to third party sites linked from our pages.

Categories of Personal Data and Sources

We collect personal data directly from you through contact forms and service enquiries. Categories include identification details such as name contact information like email address and any additional information you provide about your interest in stage production resources. We may also receive technical data such as IP address browser type and device information from your device automatically. No data is obtained from third party sources without your knowledge.

Purpose by Purpose Explanation of Processing and Legal Basis

We process personal data for several distinct purposes. First to respond to enquiries and provide information about our resources the legal basis is legitimate interests. Second to deliver our commercial services and manage accounts the basis is contract performance. Third to comply with legal obligations such as tax records the basis is legal obligation. Fourth for improving website functionality and user experience the basis is legitimate interests. Each purpose is limited to what is necessary and we do not combine data across purposes without a clear justification.

Whether Providing Data Is Required and Consequences

Providing personal data is voluntary in most cases but certain information is necessary to use specific features such as submitting a contact form or accessing resources. If you choose not to provide required data we may be unable to respond to your enquiry or deliver the requested service. You can still browse general content without providing any personal details.

Cookies and Similar Technologies

Our website uses cookies and similar tracking technologies to enhance functionality remember preferences and analyse usage. These are managed in line with the Privacy and Electronic Communications Regulations. A separate Cookie Policy explains the types of cookies used their purposes and how you can manage your preferences through browser settings or our site wide cookie banner. Please refer to that document for full details.

Processors Service Providers Recipients and Legal Disclosures

We engage trusted service providers such as hosting companies email delivery platforms and analytics tools to process data on our behalf under strict contracts. These processors are bound by data processing agreements. We may disclose data if required by law to regulatory authorities or in connection with legal proceedings. Categories of recipients include IT support providers and professional advisors.

International Transfers and Safeguards

Some of our service providers may be located outside the United Kingdom. In such cases we ensure appropriate safeguards are in place such as standard contractual clauses approved by the UK government or adequacy decisions where applicable. These measures protect your data to a standard equivalent to UK GDPR requirements.

Retention Periods and Criteria

We retain personal data only for as long as necessary for the purposes outlined. Enquiry data is kept for up to two years after the last interaction. Service related records are retained for six years to meet legal accounting requirements. Technical logs are deleted after twelve months. Criteria for retention include legal obligations business needs and your rights to request deletion.

Security and Data Minimisation Practices

We implement appropriate technical and organisational measures to protect personal data against unauthorised access loss or alteration. This includes encryption access controls and regular reviews. We apply data minimisation by collecting only the information needed for each purpose and avoiding unnecessary storage.

Data Subject Rights and How to Exercise Them

You have rights under UK GDPR including access rectification erasure restriction of processing portability and objection. To exercise these rights contact us at [email protected] or 46-48 Stour Street, Birmingham, B18 7AJ, United Kingdom. We will respond within one month and may request identification to verify your request. No fee applies unless requests are manifestly unfounded.

Right to Withdraw Consent and Object to Marketing or Profiling

Where processing is based on consent you may withdraw it at any time by contacting [email protected]. This will not affect prior processing. You can also object to direct marketing and any profiling activities at any time. We do not engage in automated profiling for marketing purposes without your explicit agreement.

Right to Complain to the Competent Supervisory Authority

If you are dissatisfied with our handling of your data you have the right to lodge a complaint with the Information Commissioner's Office the UK supervisory authority. Contact details and guidance are available on their official website. We encourage you to contact us first to resolve concerns.

Children and Age Restrictions

Our services are intended for adults engaged in professional stage production activities. We do not knowingly collect personal data from children under sixteen. If we become aware that data has been provided by a child we will delete it promptly. Parents or guardians should contact [email protected] if they have concerns.

Automated Decision Making and Profiling

We do not use automated decision making that produces legal or significant effects on individuals. Any analytics or personalisation features involve human oversight and do not constitute profiling under UK GDPR. You will not be subject to decisions based solely on automated processing.

Policy Changes and Effective Date

We may update this policy to reflect changes in law or our practices. The last updated date appears at the top. Continued use of the site after changes constitutes acceptance of the revised policy. We recommend reviewing this page periodically.